Information re changes in VAT reporting (Russian VAT Purchase Ledger and VAT Sales Ledger reports)

Dear Client,

Starting from October 1st, 2014 VAT Purchase Ledger report, VAT Sales Ledger report and List of received and issued VAT invoices have changed. The changes affect not only the layouts of the reports themselves but also presuppose additional settings and actions on invoice and shipment entry in iScala to make sure proper info is available for the renewed reporting forms.

These necessary settings and processes are described below. They will be used by VAT Purchase Ledger template.

Details on purchasing via commission agent

New columns with information about commission agent were added to the new VAT Purchase Ledger template. These columns have not been configured before.

These columns are filled, when, for example, we buy air tickets from commission agent, and we need to specify the actual supplier of air tickets (carrier). However commission agent will remain supplier in iScala because we will pay them. But as each air ticket should be specified in VAT Purchase Ledger separately, one Supplier Invoice which may include many air tickets from many carriers and also commission to the agent, should be broken down into separate rows.

To enter data about suppliers for deals via commission agents we suggest using user defined database functionality. Starting from version iScala 2.3 SR3 in Sales Ledger module it is possible to link UDDB (user defined databases) to Supplier Invoice form. To do this in iScala Admin Console please create table “Agent” with fields “Name” and “InnKpp”.

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After that when you enter invoices in iScala, you are able to enter additional information on commission agent:

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For quick selection of supplier via Snap Search we suggest using the following template of Snap Search: SupplierAlternativeList.xml

Customs Clearance Declaration

If you use supply chain management modules of iScala (Stock Control, Purchase Control, Sales Order Management), but you have not been entering CCD data into iScala before, we suggest to do it using iScala special function. This functionality can be activated by switching on special function N 140 in Company feature activation setup

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Activation of this function will allow you to enter CCD information at the moment of receiving goods from supplier-importer.

This information is will be registered in batch details:

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And will include the following fields:

  • Customs terminal,
  • Declaration number (CCD),
  • Data of customs clearing,
  • Country of origin.

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This information should be entered before processing of supplier receipt, and can be confirmed (or adjusted) for each line. That may speed up the entry process.

If you use only financial modules of iScala (General Ledger, Sales Ledger, Purchase Ledger etc), you can enter CCD information in user defined database tables (UDDB), the same way as you enter data about suppliers for deals via commission agents. However standard RGW report from will have to be additionally configured then.

Reporting forms

Updated RGW reporting forms as standard software for financial and tax reports will be working on your system with filled information on suppliers, commission agents and CCD in VAT Purchase Ledger if the following conditions are met:

  • You use iScala 2.3 SR3 or higher,
  • You started using UDDB tables on Purchase Invoice entry form for entering supplier details starting from October 1st, 2014,
  • You use iScala Purchase Control and iScala Stock Control modules,
  • You use special function 140 for entering CCD info into batch details starting from October 1st, 2014.

Number for tax payment document will be entered manually at the moment of running the VAT Purchase Ledger report.

If your iScala version or business processes differ from described above, we suggest you using of Epicor Consulting department services for updating the reports.

Contacts of Epicor Consulting department:

E-mail: agorbachev@epicor.com
тел.+7 (495) 799 5666
Alexander Gorbachev